Speaking of Art™ — Terms & conditions
Last updated: July 1, 2026
These Terms & Conditions (“Terms”) govern participation in gallery talks, art walks, presentations, and other experiences (“Experiences”) offered by Speaking of Art LLC (hereafter “the Company,” “we,” or “us”). These Terms contain legal obligations, and we encourage you to read them carefully.
By booking or participating in an Experience, you agree to these Terms. When a customer makes a booking, whether online, by phone, or by email, that customer is deemed to have accepted these Terms on behalf of all individuals included in the booking.
No alteration or variation to these Terms shall be valid unless agreed to in writing by the Company. The Company reserves the right to update these Terms at any time without notice.
1. Pricing
All Experience rates are determined at the discretion of the Company and are subject to change without notice. Once a customer has booked an Experience, the customer will not be required to pay any additional amount in the event of a price increase. Likewise, the Company will not refund the difference in the event of a price reduction.
Unless otherwise stated, all prices and quotations exclude food, beverages, admission tickets, transportation, parking, gratuities, and other items or services purchased through third-party vendors. All prices and quotations also exclude applicable Texas sales tax unless otherwise noted.
2. Payment
Payment for online bookings through SpeakingOfArt.com is processed at the time of booking through Square or PayPal, secure third-party payment processors. A credit card may be required to secure a reservation.
Credit card payment by phone or invoice is required for:
Presentations
Bespoke gallery talks
A 50% deposit is required to reserve your date. The remaining balance is due 7 days before the event. Deposits become non-refundable within 14 days of the scheduled Experience date.
3. Cancellations & refunds
Cancellations by the Client
Refunds may be reduced by non-refundable payment processing fees charged by third-party payment providers. If a payment method has been provided to hold a reservation, the card may be charged in accordance with this cancellation policy.
Presentations
Cancellations made 30 or more days before the scheduled Experience date will receive a full refund, including the deposit.
Cancellations made 14–29 days before the scheduled Experience date will receive a refund less the deposit amount.
Cancellations made fewer than 14 days before the scheduled Experience date are non-refundable and not eligible for credit.
Gallery talks
Standard
Cancellations made 30 or more days before the scheduled Experience date will receive a full refund, including the deposit.
Cancellations made 14–29 days before the scheduled Experience date will receive a refund less the deposit amount.
Cancellations made fewer than 14 days before the scheduled Experience date are non-refundable and not eligible for credit.
Bespoke
Cancellations made 30 or more days before the scheduled Experience date will receive a refund less the deposit amount.
Cancellations made fewer than 30 days before the scheduled Experience date are non-refundable and not eligible for credit.
Art walks
Cancellations made 30 or more days before the scheduled Experience date will receive a full refund, including the deposit.
Cancellations made 14–29 days before the scheduled Experience date will receive a refund less the deposit amount.
Cancellations made fewer than 14 days before the scheduled Experience date are non-refundable and not eligible for credit.
Cancellations by the Company
The Company reserves the right to cancel or reschedule an Experience due to inclement weather, safety concerns, low enrollment, venue issues, illness, or other circumstances beyond our reasonable control.
If this occurs, guests will be notified using the email address provided at booking and will be offered either:
a transfer to a future date, or
a full refund of the amount paid.
4. Force majeure
The Company shall not be liable for delays, cancellations, or failure to perform caused by events beyond its reasonable control, including severe weather, natural disasters, government actions, strikes, transportation disruptions, venue closures, illness, or other emergencies.
Refunds, if issued, shall be limited to the amount paid for the affected Experience. The Company shall not be responsible for incidental, indirect, or consequential expenses or damages, including travel or lodging costs.
5. Late arrivals
Experiences begin promptly at the scheduled start time. Participants who arrive late may miss a portion of the Experience. The Company is not obligated to delay, extend, or restart an Experience due to late arrival.
Participants who fail to arrive by the scheduled start time may be considered no-shows at the Company’s discretion. Late arrivals and no-shows are not eligible for refunds or credits.
6. Minimum participation for special experiences
From time to time, we offer special experiences not part of our usual offerings. These experiences may require a minimum number of participants in order to operate. If the minimum participation requirement is not met, the Company reserves the right to cancel or reschedule the Experience.
In such cases, guests will be offered either:
a transfer to a future date, or
a full refund.
7. Ticket transfers
Participant requirement
Only individuals registered and confirmed by the Company, and who have agreed to all Terms & Conditions, may participate. The Company assumes no liability for unregistered participants.
Tickets for Public Experiences may be transferred to another guest prior to the scheduled Experience start time. Please notify the Company in advance with the new participant’s name and contact information. Bespoke experiences and Art talks are non-transferable unless approved by the Company in writing.
Tickets for special Experiences may be transferred to another participant by contacting the Company at least 24 hours before the scheduled Experience start time. Transfers are not valid until confirmed by the Company.
The new participant must provide any required registration information prior to participation. By attending, participants agree to the Company’s Terms & Conditions and participation guidelines.
8. Arrival & participation
Participants are responsible for their own transportation, parking, admission tickets (if not included), and personal needs unless otherwise stated in writing.
9. Food & beverage
Experiences may include visits to local cafés, restaurants, museums, or other venues. The Company acts solely as a facilitator of the Experience and does not manufacture, prepare, or control food, beverages, or other products or services provided by third-party vendors.
Consumption of food or beverages provided by third parties is voluntary and at the participant’s own risk.
From time to time, the Company may provide light food and non-alcoholic beverages during certain Experiences. Participation is voluntary, and attendees are solely responsible for any dietary restrictions, allergies, or sensitivities. The Company does not guarantee that food or beverages will be free from allergens and assumes no liability for adverse reactions or related health issues.
10. Health & safety
Participation in Experiences is voluntary, and participants assume all risks associated with travel, walking, public spaces, weather conditions, venue conditions, and related activities.
Participants are responsible for assessing their own physical ability to participate safely.
By participating in an Experience, participants acknowledge the inherent risks associated with such activities, including but not limited to extreme weather, unstable terrain, slips, falls, vehicular or traffic accidents, and interactions with the public.
Participants agree to release and hold harmless the Company, its owners, guides, contractors, and representatives from liability for injury, illness, death, loss, or damage arising from participation, except to the extent caused by the Company’s gross negligence or willful misconduct.
Parents or guardians are responsible for the supervision and safety of any minor participating in an Experience.
The Company is not responsible for injuries, illnesses, damages, or losses arising from products or services provided by third-party vendors or venues.
11. Liability waiver
To the fullest extent permitted by law, participants waive claims against the Company for ordinary risks inherent in participation in an Experience, except to the extent caused by the Company’s gross negligence or willful misconduct.
12. Venues & changes
Routes, locations, facilitators, schedules, and Experience content may change due to availability, safety concerns, weather, operational needs, or venue restrictions.
If there is a significant change, venue closure, or museum/gallery closure affecting the scheduled Experience, the Company will notify participants by email and offer either:
a transfer to a future date, or
a full refund.
Certain Experiences take place within third-party venues. Participants agree to comply with all applicable venue rules, policies, and instructions.
13. Photography & media
The Company may photograph or record Experiences for promotional, educational, or archival purposes.
By participating in an Experience, participants grant permission for their likeness, voice, or image to be used without compensation unless written notice is provided to the Company prior to the Experience.
14. Intellectual property
All materials, presentations, written content, and related intellectual property provided by Speaking of Art remain the property of the Company and may not be recorded, reproduced, distributed, published, or used commercially without prior written permission.
15. Customer conduct
The Company reserves the right to remove any participant from an Experience without refund for behavior deemed disruptive, unsafe, unlawful, harassing, intoxicated, or otherwise inappropriate.
16. Bespoke and special Experiences
Separate agreements, deposits, pricing structures, and cancellation terms may apply to certain Experiences. Unless otherwise stated in a separate written agreement, these Terms shall govern.
In the event of a conflict between these Terms and a separate signed agreement, the signed agreement shall control.
17. Governing law
These Terms shall be governed by and interpreted under the laws of the State of Texas.
Any disputes arising under these Terms shall be resolved in the appropriate state or federal courts located in Texas.
18. Contact
Speaking of Art LLC
Fort Worth, TX
SpeakingOfArt.com
erin@speakingofart.com
By booking or participating in an Experience, you acknowledge that you have read, understood, and agreed to these Terms & Conditions.